Bases R&D&i Fund Universities

The R&D&I FUND aims to finance scientific and applied research, technological development and innovation projects proposed by its member institutions, and which contribute to the development of the country, making available to the participating institutions the administrative and technological resources that CEDIA has available. 

CEDIA, through the R&D&I FUND, invites its full member institutions to compete with their proposals for funding for the development of scientific and applied research projects, technological development and innovation. 

The fund's programming involves 3 phases of implementation:

• Application Phase: From May 1st to July 1st, 2024.
• Project Development Phase: This phase encompasses the activities related to obtaining the research product. The entire research process must be completed within this phase. All activities planned by the research team must be carried out within the first 12 months.

A justified extension of up to 90 days may be requested, subject to approval by the relevant department. During the extension period, only the project's technical activities will be carried out; no financial disbursements will be made.

• Knowledge Management Phase: This phase includes activities related to knowledge management, intellectual property, technology transfer, and dissemination of results, as appropriate, according to the nature of the project and the results of the transfer assessment conducted by the Innovation and Technology Transfer area and the Intellectual Property area. For this purpose, CEDIA through its specialized units, and each project must undergo a knowledge management assessment.

This phase will have an execution period of 12 months, starting from the closing of the Project Development phase.

The minimum products generated within the knowledge management phase are:

1. Communication products
2. Initial Technological Surveillance Report
3. Protection feasibility report
4. Indexed publication, which must include acknowledgments to CEDIA

a. Applicant institutions must be full members of CEDIA with a current Advanced Network contract.

b. Non-member institutions may collaborate within the proposal, participating on a self-funded basis. To this end, external organizations will submit a letter of commitment detailing the items, amounts, and form of financing (cash or in-kind contributions), signed by their Legal Representative, or, failing that, any legal instrument that formalizes the institution's involvement in the research project.

c. Independent researchers without affiliation to higher education institutions may participate, for which they must submit an ad honorem letter in the format established https://cedia.edu.ec/docs/fondos/FondoIdiUniversidades/MODELO%20Carta%20Ad%20-%20Honorem.docxcedia:

d. The proposal must include the participation of at least three full member institutions of CEDIA whose proposing headquarters are located in at least two different cities.

platform, which must include the application form and application attachments in PDF format available at https://cedia.edu.ec/beneficio/fondo-idi-universidades/convocatoria/cedia:

f. If third-party permissions are required, the documents must be registered on the Easy Chair platform as an attachment.

g. Submit the letters of commitment and responsibility and other legal instruments signed by the legal representatives of the participating institutions, or their delegates, available at: https://cedia.edu.ec/docs/fondos/FondoIdiUniversidades/CARTA%20COMPROMISO%202024.docxcedia. Upload these to the EasyChair platform in PDF format. If the letters of commitment are signed by delegates of the legal representative, they must be accompanied by the document that certifies said designation

h. In the event that letters of commitment or other legal instruments have a physical signature, they must be sent to the CEDIA – Cuenca facilities.

i. Proposals must be original and include clear objectives; therefore, proposals that are a continuation of projects previously funded by CEDIAwill not be accepted.

j. The project activities must be carried out mainly in Ecuador.

k. All members of the research team must be registered within the Ecuadorian Repository of Researchers (REDI): https://redi.cedia.edu.ec/cediaand profile to the date of application.

l. Additionally, team members must have an ORCID code and update their profile information to the date of application.

m. Include the designation of one team member, who is a professor or researcher at one of the participating institutions and holds a postgraduate degree, to serve as project director, and another as co-director. If one or more of the proposing educational institutions are full members of CEDIA, the project director and co-director must be chosen from among the researchers at those institutions. If there is a change of project director under the aforementioned conditions, the highest authority of the higher education institution or their delegate must notify CEDIA in writing to document the process and maintain continuity and fluid communication throughout the project.

n. Directors, researchers, technical and research assistants who are part of a project may only apply and participate in one proposal per call for proposals, and if they have participated in previous proposals, these must have completed at least the project development phase and have the respective closing report.

o. The project director and co-director must approve the MOOC of the R&D&I Universities Fund available on the Fund's website: attachcediahttps://cedia.edu.ec/beneficio/fondo-idi-universidades/convocatoria/ the certificates to their application.

p. The director, co-director and researchers must personally sign the letter of assignment of rights available at: attachcediaand a copy of their identity card.

a. CEDIA will finance up to USD 50,000.00 per project.

b. Participating institutions must contribute, as a minimum amount, the equivalent of 30% of the total value of the project budget, a value that can be contributed in cash and/or in kind, such as researchers' fees, use of equipment, among others, that are verifiable.

c. The total project budget will allow for the financing of the following items:  

• Professional Fees: Should the activities related to the development of the research project require personnel in addition to those committed by the participating university, research technicians and assistants may be hired under professional services contracts. To qualify, they must hold a bachelor's degree and have their qualifications duly justified. The maximum monthly amount for this category is $1,000.00 (including VAT) per technician. There are no budget limits for this category.
  Payment will be made upon approval of the technical report in the formats requested by CEDIA and submission of the invoice.
  Individuals who are employees of the participating institutions may not be hired under this category.
• Consultancies: services required for specific and specialized tasks for the development of the project that cannot be performed by any member of the research team. Up to 25% of CEDIA 's total funding may be allocated to consultancies, for a maximum period of three months. No consultancy will last longer than the stipulated time, and the consultant must hold at least a postgraduate degree.
• Materials, supplies and parts: unrestricted budget with respect to the budget allocated by CEDIA, as long as it maintains a direct relationship with the project.
  • Materials and supplies: elements used for the production of an object or through transformation processes and that are strictly related to the achievement of the project's objectives.
  • Parts: The term part is used to designate an element that forms part of a larger group of elements and that fulfills a specific function within it. A part is always a proportion of the whole.

This category excludes purchases of office materials, supplies, and accessories.

• Equipment: This category is designated for the acquisition of long-term assets such as equipment, furniture, machinery, tools, and other items. Software packages, real estate, and intangible assets are excluded. Equipment may be acquired for exclusive use in the project provided it is not already part of CEDIA, is not available within the participating higher education institutions (HEIs), or the equipment available at CEDIA does not meet the project's requirements. The maximum value for equipment will be up to 40% of the total amount financed by CEDIA.
  The equipment will be donated to the participating member institutions.
• Licenses and software:
• Travel and living expenses: Travel expenses may be covered for activities essential to the project's development, whether conducted nationally or internationally, such as field trips, conference attendance, etc. Funding will be provided in all cases only if it is demonstrated that the activity is related to the project's research process and the presentation of its results.
  This funding is intended solely for members of the research team and technical assistants contracted by CEDIA for the project.
  The following travel-related expenses will be covered:

•  Access to specialized information sources: there is no budgetary restriction in reference to the total financed by CEDIA.
• Other direct services related to the nature of the call: all services not included in the other categories, and which are considered direct actions required for the development of the research project, such as: sequencing, laboratory services, translations, etc. This item has no budget limit in reference to the total amount financed by CEDIA.
• Registration for the ICT EC Congress: The budget must include a fee of USD 112.00 for the registration of the project director or their delegate.
  Registration is free for other members of the research team who wish to participate virtually in the congress.
• Attendance at the TICEC Congress: The budget must include travel and per diem expenses for the Project Director or their delegate to attend the TICEC Congress in person. The amounts to be covered are those established in the travel table in this section.
  Other team members who wish to participate in person may do so on their own.
• Contingencies: The budget may include a contingency fund of up to 10% of the budget requested from CEDIA to cover price variations in the approved procurement list.
  This fund may only be used for this purpose. If not used during the Development Phase, this amount will be transferred to the Knowledge Management Phase, specifically for products related to Technology Watch, Strategic Intelligence, and Intellectual Property.
• Knowledge Management Plan:  The knowledge management plan will maintain fixed values ​​allocated to the production of the following items:
  • Communication products: $400,00
  • Products of Technological Surveillance and Strategic Intelligence: for a value of USD $900.00
    • Technology Watch: A report designed to contextualize the proposed research within the state of the art. This is the first step in understanding similar technological developments and beginning to establish potential intellectual property protection strategies. Researchers will also be provided with patent documents highly relevant to their project that can contribute favorably to its execution.
    • Strategic Intelligence: A specialized service aimed at projects whose potential for technology transfer is still undefined and which would benefit from specialized support to direct research to have the greatest possible impact.
  • Intellectual Property (IP) Protection Analysis Report: This report establishes the potential of the creations generated in the research project to obtain Intellectual Property (IP) rights, valued at USD 1,300.00.
    If you choose to continue with the protection process, you must sign a Commitment Agreement to initiate the respective IP protection procedures, either with CEDIA or with third parties. This report will be prioritized over communication products for this purpose.
    If you do not pursue the suggested protection process, the project will be indexed and published, and the amount allocated for protection will be waived.

These services will be managed and produced directly by CEDIA, and will be the minimum essential services that will be planned in all applicant projects.

• Publications and Conference Attendance: If intellectual property protection is not feasible or if the recommendation issued in the IP report is not accepted, researchers must submit a publication in a journal indexed in SCOPUS or WOS, which must include acknowledgments to CEDIA .
  In the case of artistic or literary works, they must be classified as relevant works according to Ecuadorian legislation. Self-published works or works published by predatory publishers will not be accepted.
  The budget must include taxes, foreign currency outflows, bank fees, and other costs related to online and international payments. If the funds allocated for this item are not used, they may be reallocated for communication and dissemination materials.
  No publications may be made prior to the feasibility analysis of protection issued by CEDIA.
  It is important to remember that knowledge management regarding intellectual property, specifically with respect to economic rights, is the sole and exclusive decision of the legal representatives of each participating institution.

Table 1: Budget distribution according to the items allowed for financing by CEDIA

a. The administrative and financial management of the project will be carried out by CEDIA.

b. Project acquisitions must be made in accordance with the approved Application Annex.

c. In exceptional cases and with prior justification, the Project Director may request changes to the procurement schedule once only, provided they do not affect the scope, timeline, or achievement of the project objectives. This request will be subject to evaluation and approval by the project manager assigned by CEDIA. This modification to the procurement list may not exceed 15% of the items detailed in the initially approved list.

d. This modification of the acquisition list can be made from the second half of the project.

e. During project execution, only the Project Director may request, and only once, changes to the approved budget, provided that such changes do not alter the total amount financed by CEDIA or the approved scope; this request must be justified. Any modification to the budget will be approved by the CEDIA Project Manager CEDIA is not responsible for expenses incurred without its authorization.

f. The Project Manager may make changes to the schedule only once, provided that they do not affect the scope, timeframe and achievement of the project objectives.

g. The Project Director may request a single extension to the project execution period for a maximum of 90 additional days. During the extension period, only the technical activities of the project will be carried out, and no financial expenditures corresponding to the Development Phase of the project will be made.

h. All acquisitions made with CEDIAresources will be carried out through its operational units, following internal procedures and in accordance with the established guidelines. It is recommended that any purchase request be submitted 30 business days in advance.

i. Acquisitions that cannot be made directly by CEDIA must be made by the participating institutions, in coordination with and with the prior approval of CEDIA.

j. The goods acquired with CEDIA resources will be delivered to the parties through a donation deed.

k. All purchases made directly by participants that require reimbursement must have prior approval from CEDIA. The following must be submitted for reimbursement:

k1) Original consumption invoices or other authorized receipts in the name of a team member who has duly authorized tax documents (the receipts may not contain alcoholic beverages in the description). 

k2) When acquisitions are less than US$1,000.00 plus VAT, the acquisition report must be submitted, and when acquisitions exceed US$1,000.00 plus VAT, the acquisition report, three pro forma invoices, and a comparative table must be submitted in accordance with the formats established by CEDIA. 

k3) Reimbursement requests must be made no later than 15 days after the expenditure has been incurred.

l. The budget must adhere to the provisions of this document. All acquisitions related to the Project Development Phase must be scheduled for the first nine months and on a quarterly basis.

m. All unused values ​​will not be delivered to the HEIs.

n. The execution of the project budget must be carried out only within the timeframe established in the agreement that will be signed for this purpose. Any expenses incurred outside of this timeframe will not be covered by CEDIA.  

o. The list of human resources, their role and the term of participation in the project of each of the researchers may not be modified throughout its execution, as it is considered an enabling document for the signing of the agreements, unless the institution definitively disassociates them or it is considered essential to add a new member.

o.1) In the event of the departure of any team member or Ad Honorem researcher, the Project Director, or failing that, the Co-Director, will notify CEDIA promptly and take the necessary steps to ensure the project's continuity within a maximum of 30 days. In such cases, a replacement must be appointed who possesses the same qualifications, skills, and professional experience as the departing member.

o.2) In case of the addition of a new member, the letter of responsibility and endorsement from the highest authority expressing consent regarding the allocation of the new researcher's workload must be submitted, as well as a reasoned report from the Director or Co-Director justifying the linkage and the specific actions to be carried out.

p. All funds financed by CEDIAfor which expenses have not been properly justified will be returned within a maximum of 30 days from notification. The project may not close the Project Development Phase until the unjustified expenses have been returned.

q. CEDIA will not handle import processes; it will only manage the purchase of licenses, software, or other intangible assets. For these cases, you must manage the process directly with the higher education institutions (HEIs), and CEDIA will issue refunds or advances.

CEDIA will not finance:

a. Fees or bonuses for researchers or staff who are employed by a higher education institution under any modality. 

b. Technological equipment that CEDIA or the participating institutions have in their infrastructure and are available to their researchers. 

c. Services offered by CEDIA. 

d. Maintenance and repairs of equipment or machinery belonging to the institutions that make up the project. 

e. Purchase of supplies, parts and accessories that are not properly justified or do not have a direct impact on the project.

f. Payments for tuition fees, tuition fees and research stays of personnel linked to the project. 

g. Transfers and accommodation of people who do not belong to the research team. 

h. Organization of conferences and workshops to disseminate results. 

i. Any additional value in the purchase of tickets generated by fines or penalties due to cancellations or changes of date or destination. 

j. Tickets purchased but not used. 

k. Indirect costs such as rent, utilities, regular transportation to and from the offices or facilities where the project is developed. 

l. Expenses for visa application, illness, medical insurance and others. 

m. Non-specialized printers. 

n. Office supplies. 

o. Training plans for the research team staff 

p. Cell phones, chips, airtime for minutes 

q. Any acquisition that has not been previously included in the acquisition planning form submitted to CEDIA in the application or previously approved by the manager according to the nature of the fund, as well as those acquisitions that have been made outside the established schedule. 

a. The evaluation and selection process will contain two processes: a formal evaluation and a substantive evaluation.

1) Formal evaluation: all applications will be subject to a formal review which will consist of verifying compliance with the application requirements, established in section 5 of this document.

The formal evaluation process will allow only two opportunities for correction, with a deadline of 72 hours from the notification of the process. Failure to make the modifications or submit the supplementary documentation requested by CEDIA within the stipulated time will result in the proposal being automatically rejected.

2) Substantive evaluation: All applications that pass the formal review will undergo substantive evaluation by a committee of international academic peers and specialists in innovation and transfer, who will assign a numerical score out of 100 points. In all cases, comments, observations, and recommendations for improvement will be included.

The in-depth evaluation will analyze criteria of scientific quality, methodology, feasibility, degree of innovation, project transfer potential and impact at the national, regional or local level.

b. Only 20% of the highest-scoring proposals will be considered for award.

c. These proposals will be subject to a budgetary relevance review.

d. The selection will be made in strict order of priority based on the score obtained in the evaluation process.

e. Priority will be given to proposals that score above 90 points, and these will be granted the requested budget based on a review of budgetary relevance.

f. If, after awarding the proposals that exceed 90 points, funds remain available in the call's budget, the Academic and Research Committee may recommend to the Executive Directorate the selection of additional applications until the budget is exhausted. In these cases, the award will be made for a budget that will not exceed 80% of the amount requested in the application, based on the review of relevance.

g. Selected proposals must comply with the changes and suggestions made by each member of the evaluation committee, as well as those established by the Academic and Research Commission regarding budget appropriateness. Corrections must be submitted to CEDIA within 7 calendar days of notification.

If the changes requested by the evaluators and the Academic and Research Commission are not made, the funding will not be awarded and the proposal will be rejected.

Applications that have passed the evaluation phase and have corrected the formal and substantive observations will be notified about the selection process and the R&D&I Fund will be awarded for the amount approved in the application form and annexes, according to the distribution and conditions established therein.

CEDIA will send an adhesion agreement within 15 days of the selection notification, which will be signed by each of the legal representatives of the participating educational institutions, or their delegates, and by the Executive Director of CEDIA.

The documentation must be submitted by the selected institutions within a period of 30 calendar days from the date the documents are sent by CEDIA.

To ensure that the relevant university authorities are aware of the project's progress, quarterly reports will be issued detailing the project's development and any issues that may arise during its execution.

Applicants agree to:

• To be responsible for the application they make, and to exempt CEDIA from any liability regarding any claim or damage arising from their application within all stages of its development.
• Complete the declarations of responsibility contained in the application form.

Send all documentation related to the R&D&I Fund that is requested by CEDIA.

In the event of being awarded the contract, they agree to:

• To be bound by the terms and conditions of the respective membership agreement and its annexes sent by CEDIA and, therefore, to accept that it cannot be modified.
• Comply with the terms of the funds and the agreement or contract that is signed.
• Do not infringe on the rights of third parties.
• To exempt CEDIA and hold it harmless from any liability arising from a claim made by third parties, whether through administrative, judicial or extrajudicial means.
• Notify CEDIA within a maximum of 72 hours of any new developments that arise in relation to the awarded project.
• Act ethically and professionally.
• When the type of fund requires it, assign a project director and co-director who belong to one of the CEDIA full member higher education institutions participating in the project.
• Sign the membership agreement, understanding that no changes can be made to this document.
• For CEDIAmembers, maintaining a valid advanced network contract is mandatory throughout all stages of the funding program for which they applied. Failure to do so will result in the suspension of project funding until the situation is resolved. If the problem persists for more than 30 days, the project will be closed, in which case CEDIA may demand a refund of the funds disbursed and claim damages.
• Submit quarterly reports on the progress of the Development Phase of the project in the formats provided for this purpose and when the schedule and the responsible area of CEDIA deemed it appropriate.
• Submit a final report of the Project Development Phase signed by the project director within a maximum period of 10 days from the last day established in the schedule of this phase, according to the format established for this purpose and with the supporting documents determined by the project manager designated by CEDIA.
• Manage the signing of the respective rights assignments.
• Manage the signing of the agreement by the legal representative of the applicant institution and send it within the required timeframe.

a. Awarded projects may be terminated for the following reasons: 

• For compliance with the obligations of the agreement and the objectives of the project
• By mutual agreement of the parties: Due to duly proven force majeure or fortuitous event, which does not allow the continuation of the project.
• Unilateral Closure: Either party may request unilateral closure for breach of any of the clauses of the adhesion agreement and its enabling documents, as well as the bases of the R&D&I Fund. 

CEDIAmay unilaterally decide to terminate the agreement in the event of: 

• Non-compliance in any of the procurement processes.
• If the deadline for the execution of the agreement has expired and the project has not been delivered satisfactorily. 
• The participating institutions are not fulfilling their contributions to the projects according to the approved plan. 
• In cases where the Project Director fails to submit the quarterly reports and the final report for the Project Development Phase within the defined deadlines, the legal representatives of the institutions that signed the agreement or contract will be notified of the non-compliance. Once notified, the Project Director will have 10 days to submit the final technical implementation report. Failure to comply within the specified timeframe will result in the unilateral termination of the agreement.
• There has been a failure to meet the project's objectives and deliverables on more than two occasions. In this case, CEDIA will notify the institution's highest authority and establish a ten-day period to submit an alternative solution, which must be evaluated by the fund's responsible department.
• In the event that certain human or physical resources that are essential for the fulfillment of the project's objective are not available during the execution of the project.
• Do not submit deliverables to CEDIA on the dates established in the planning or in the authorized rescheduling.
• Due to any legal conflict that prevents the continuation of the project, especially when regulations, permits, or third-party rights have been infringed. In this case, all responsibility will be assumed by the offending party, excluding CEDIA and holding it harmless from any conflict arising in relation to this breach.
• In the event that a CEDIA member IES listed as a participant in the proposal does not have a current Advanced Network contract during the execution of the fund.

b. For the closing and settlement of the membership agreement, the participating organizations will sign a settlement and closure document issued by CEDIA, which will establish the status of objective fulfillment, the deliverables generated, budget execution, expense settlement, the results obtained during its execution, and an evaluation of the efficiency and performance of the research team members. This document will be signed by the parties to the agreement.

CEDIA will apply the following sanctions depending on the offense committed by the project participants: 

a. Temporary suspension of financing:  

• the activity schedule is not met for more than 60 days, 
  If CEDIA will issue a notification of temporary suspension of financing for up to 60 days and grant a 30-day period to submit a remediation or contingency plan, which will be subject to CEDIA.  
  If the process is not remedied within the established timeframe, CEDIA may unilaterally terminate the agreement.

b. Impediment to applying for and receiving funding in future calls for proposals: 

• If CEDIA determines the early closure of the adhesion agreement for any of the reasons determined in section 12, literal iii. In this case, the impediment will only be for the Director and Co-Director of the project who has failed to comply with their obligations.
• Participants in a project who do not justify the expenses incurred will not be able to participate in future calls for proposals. 
• When members of a project infringe intellectual property rights, they will not be able to participate in any other CEDIAcall for proposals. 
• Following two repeated breaches of the processes established by CEDIA and previously communicated, the case will be referred to the Academic and Research Commission for the respective analysis of the appropriateness of prohibiting the participation of the researcher(s) involved for a period of up to two years.
• Any act of corruption will be sanctioned with a ban on participation in future CEDIA calls for proposals and will be reported to the legal representative of the respective institution. 

The records of these sanctions will be kept by the legal area of CEDIA, which will notify the area responsible for the fund about the impossibility of participation of the institution, the team or one of its members.  

a. During project implementation, it will be taken into account that if a CEDIA member institution is executing a project within any call for proposals and renews its advanced network contract for a package lower than the one it had at the time of the proposal award, the budget allocated to that institution will be reduced proportionally, based on the maximum funding established for each advanced network package. In this case, CEDIA together with the relevant Standing Committee, will conduct an economic evaluation of the project/proposal to determine whether it can continue with a lower budget than the initial one. If it is recommended that the project not continue, it will be closed early.

b. Any contingency that disrupts the schedule must be reported within 72 hours of its occurrence. The report must include a proposed rescheduling plan. If the contingency prevents the project's completion, it will be prematurely shut down.

It is possible that within each application process, CEDIA may have access to confidential information about the applicant or related third parties. Confidential information will be understood to mean only that which is identified by the applicant as confidential or privileged. Therefore, CEDIA undertakes to apply all reasonable security measures to prevent the unauthorized disclosure, access, or use of the applicant's confidential information.

Applicants also assume the same commitment regarding any type of information belonging to CEDIA to which they have access.

In this context, both the applicant and CEDIAundertake to ensure that their employees and related third parties comply with these commitments. Likewise, they agree not to use the information in any way other than as authorized or for their own benefit or that of third parties without express written authorization.

The exchange of information arising from any relationship established in connection with this call for proposals shall not be interpreted as the assignment or granting of any ownership rights over the Confidential Information belonging to the Disclosing Party, either before, during, or after the term of the existing relationship. There is also no obligation to purchase or pay for access to such information or for its authorized use within the framework of this call for proposals.

Specific confidentiality issues will be established in the specific agreement or contract for each fund.

Any intellectual property rights that may arise as a result of any activity related to the application or execution of the project in connection with its participation in this call for proposals will belong to their creators or to whoever can demonstrate ownership of those rights. The same treatment will be given to property rights over databases generated for the purposes of this call for proposals; these will belong to whoever provides and manages them, or, where applicable, will be managed in accordance with the agreements reached by the parties as deemed appropriate to their interests and in accordance with current and applicable regulations.

All intellectual creations generated in relation to this call will be protected by current regulations on intellectual property and under no circumstances will the creations and their rights referred to in the previous paragraph be understood to be assigned or transferred to CEDIA unless there is an express written document about it.

Applicants, for their part, must guarantee that any creation does not infringe upon the rights of third parties, in accordance with current regulations. Upon submitting their application, participants declare and guarantee that they are not infringing upon or harming the rights of third parties, and they agree to hold CEDIA harmless from any claim that may arise from their participation, as well as to cover all expenses incurred for CEDIA 's legal or extrajudicial defense with the professionals CEDIA chooses for this purpose.

Participating institutions must authorize CEDIAto use their institutional logo, which will be used to publicize their participation or the results thereof, without being able to demand any payment or benefit for it.

In the event that it is necessary to use any distinctive sign owned by CEDIA, the applicant must obtain express written authorization for that purpose.

Regarding the dissemination of the launch, monitoring and closure of applications, the parties must voluntarily authorize CEDIA to broadcast live, photograph, record, edit and publish through any medium, their participation within the project, as well as the results generated in it, using their image for its institutional purposes (except for information to be kept discreet as a pure object of research), provided that no confidentiality policy of the parties is infringed.

This authorization will be global, non-onerous, perpetual and respectful of the moral rights of the creators of the works generated in the execution of the project.

The owner of the personal data, as a participant, is informed that the Ecuadorian Corporation for the Development of Research and Academia (CEDIA) with address at Gonzalo Cordero 2-122 and J. Fajardo Cuenca-Ecuador and contact email addresscediais the entity responsible for the processing of personal data that is processed as a consequence and purpose of the management of the fund.

CEDIA takes the protection of your privacy and personal data very seriously. Therefore, your personal information is kept secure and treated with the utmost care.

In accordance with the provisions of the applicable regulations on the protection of personal data, each participant, by accepting these Legal Terms and Conditions, consents to the personal data provided for participation in this fund being processed by CEDIA, to process the participation and to make contact in case of winning.

The legal basis for processing your data is the consent you provide, which is requested and freely given by you. You may withdraw your consent at any time.

Personal data will not be communicated to third parties unrelated to the service/benefit we provide and to third parties other than those indicated in the following paragraph, except when there is a legal obligation to do so and will be kept by CEDIA for the years necessary to comply with the legal obligations related to the fund, or until its deletion is requested and there are no conflicting conditions determined in the binding regulations.

Personal data will only be shared with the EasyChair web platform for the purpose of evaluating and selecting the winning proposal and the alternates. Therefore, the management of personal data processing on the platform is subject to EasyChair's terms and conditions. CEDIA disclaims all liability for any unauthorized use of this data by CEDIAparties.

Furthermore, the winner's details and image may be published on LinkedIn, Facebook, Twitter, YouTube, Instagram, CEDIAmagazines, and websites as a result of promoting the competition through CEDIA's own media channels. Your consent for this is requested in these terms and conditions.

Participants guarantee that the personal data provided is truthful and that the communication of said data is based on an appropriate legal ground. They are responsible for notifying CEDIAof any changes to this data. CEDIA reserves the right to exclude from this call for proposals any participant who has provided false information or who does not meet the other requirements of the fund. Participants are advised to exercise the utmost diligence regarding Personal Data Protection by using security tools. CEDIA cannot be held responsible for the unlawful theft, modification, or loss of data.

Due to the institutional tools used by CEDIA, whose servers are located outside of Ecuador (including, but not limited to, the USA, Europe, etc.), personal data would be subject to international transfers. However, this international data transfer has all the necessary security safeguards.

The data subject may exercise their rights of access, rectification and updating, deletion, opposition or, where legally applicable, portability, by sending a request to CEDIA at the address referenced above.

please see our privacy policy at the following link 
https://cedia.edu.ec/politica-de-privacidad/cedia: